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PPACA & W-2 Reporting Changes


The Patient Protection and Affordable Care Act requires employers to report the aggregate cost of coverage under an employer-sponsored group health plan on employees’ Form W-2. The reporting requirement is optional for small employers (those that filed fewer than 250 W-2 forms for 2012) on 2013 W-2 forms. Employers that filed 250 or more W-2 forms in 2012 must report cost of health coverage on 2013 W-2 forms.

Whether you are required to report or choose to report, you must report the total costs (both employer & employee paid portions) of all applicable employer-sponsored coverage, whether that coverage applies only to the employee or to the employee plus others.

If you use QuickBooks Payroll, you may need assistance in how to incorporate these reporting requirements into your payroll. Intuit, the makers of QuickBooks, has published a comprehensive guide to making these adjustments to your system and it can be found at http://payroll.intuit.com/support/kb/2001263.html

We have condensed the essential steps in QuickBooks below.

https://www.bpcpa.com/publications/newsletters/pdf/50d505c72e25946878c4007443a45a4d.pdf